This article applies to steps you can use to crop images in different Microsoft 365 applications. You can use the same steps inPowerPoint, Word, Outlook, or Excel
Crop an image to a shape
When you crop a picture to a certain shape, it'll change size to match that shape while keeping its proportions the same.
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Add an image to your Microsoft 365file, like aPowerPointpresentationor Worddocument, by selectingInsertfrom the ribbon > Picture.There'll be different options for you to choose where to get your image.
Tip:If you want to crop the same picture into multiple shapes, first create copies of the original picture. Then, crop each copy into the shape you want.
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After inserting the image, you'll see the Picture Formattabin the ribbon.You can select multiple pictures and crop them all at the same time. However, all the pictures will be in the same shape.
Note:Multi-cropping inWordcan bedifficult, because you can't select multiplepictures that have the default In Line with Text layout option.
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In the ribbon, go to Picture Format andselect the arrow under Crop.
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Customize your image:
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To change the shape,select Crop Shape.The shape is immediately applied to your image.
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If you want to fill the entire shape with the picture,selectCrop > Fill. Some outer edges of the picture might be cropped away. There won't be any empty space at the margins of the shape.
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To makethe entire picture fit within the shape,select Crop> Fit. There might be some empty space at the margins of the shape.
Note:Whenyou select Fill or Fit, black crop handles appear on the edges and corners of the picture.
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Select the picture and drag it it to adjustthe position of the picture within the frame. This can help you center the most important part of the picture within the shape.
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Crop the margins of the image by dragging theblack crop handles inward. If you drag one of the corner handles, it crops two adjacent sides at the same time.To crop evenly on two parallel sides at the same time, hold the Ctrl key and drag inwards on the side cropping handle.
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Select Cropwhen you're done.
Start with a shape and add an image
A picture can be used to fill a shape, and the shape can then be edited or cropped.
Add a picture to a shape
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Add a shape to yourMicrosoft 365fileby selectingInsertfrom the ribbon > Shapes. Thenselect a shape from the gallery. For more info,see Add shapes.
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After inserting the image,you'll see the ShapeFormattabin the ribbon.
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Go to ShapeFormat,and selectShape Fill > Picture.
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Select your image.There'll be different options for you to choose where to get your image.
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After you select the image, it'sautomatically added to the shape.
Resize the shape
To change the filled shape's dimensions while maintaining its basic format, select it and drag any of the sizing handles.
How to fit a picture in a shape
If your picture is skewed, cut off, or doesn't fill the shape the way you want, you can fine-tune it with the Fit and Fill tools on the Crop menu.
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Select the shape that you want to edit in yourMicrosoft 365file. Then goto PictureFormaton the ribbon.
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Select the arrow under Crop to customize your shape. To resize the picture so the entire picture area is filled, select Crop > Fill. To resize the picture so it shows in the frame and keeps its original shape, select Crop > Fit.
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Adjust the crop area by using the cropping handles. SeeCrop a picture.
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When you're finished, pressEsc or select anywhere outside the picture to submit changes.
Use edit points to edit or crop a shape
While cropping tools are not available for shapes, you can use the Edit Points tool to customize a shape.
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Select the shape that you want to edit in yourMicrosoft 365file.
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SelectShapeFormat, and then selectEdit Shape
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Drag the black dots (vertex points) until the shapelooks the way you want.
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To delete a vertex point, hold Ctrl and select it. To add a vertex point, hold Ctrl while selectinganywhere on the shape's perimeter that doesn't already have a vertex point.
See Also
Crop a picture in Microsoft 365
Cut out or cover part of a picture
This article applies to steps you can use to crop images in different Microsoft 365 applications. You can use the same steps inPowerPoint, Word, Outlook, or Excel
Crop an image to a shape
When you crop a picture to a certain shape, it'll change size to match that shape while keeping its proportions the same. If you want to crop the same picture to more than one shape, make copies of the picture and crop each to the desired shape individually.
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Add animage to yourOffice file like aPowerPoint presentation orWord documentby selecting Insert > Pictures.
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After inserting the image, you'll see the Picture Format tab in the ribbon.
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On the Picture Format tab, selectthe arrow next to Crop.
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Go toCrop to Shape and then selectthe shape from the availableoptions.The shape is immediately applied to the image.
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Adjust the shape using the cropping handles. SelectCrop and black crop handles appear on the edges and corners of the picture. To crop the image, drag one of the crophandles inward. If you drag one of the corner handles, it crops two adjacent sides at the same time.
How to fit or fill a picture in shape
After you have added a picture to a shape, you can choose how the picture fits in the shape by using the Fit and Fill tools for fine-tuning.
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Select the shapeyou want to edit in your Microsoft 365file. Then go toPicture Format tab on the ribbon >Crop.
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Select the arrow under Crop to customize your shape. To resize the picture so the entire picture area is filled, select Crop > Fill. To resize the picture so it shows in the frame and keeps its original shape, select Crop > Fit.
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When you're finished,select anywhere outside the picture to submit changes.
Learn how to crop an image into a shape in Microsoft Office applications, like Word and PowerPoint.
How to fit a picture inside a shape inWord for the web
The web version ofWord for the webdoesn't include the crop-to-shape capability found in the desktop application. However, you can still use quick Picture Styles to apply some basic shapes to a picture.
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Add an image to yourWord for the web document by selectingInsertfrom the ribbon > Picture.There'll be different options for you to choose where to get your image.
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After inserting the image, you'll see the Picture tabin the ribbon.Then go to the Picture Styles.
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Select a shape and apply it to your picture.
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You can adjust the crop area by using the cropping handles.
Crop a picture to a shape inPowerPoint
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Add an image to your PowerPointpresentation by selectingInsertfrom the ribbon > Pictures.There'll be different options for you to choose where to get your image.
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After inserting the image, you'll see the Picture tabin the ribbon.
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Select the arrow next toCrop.
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Select Crop to Shape, to apply a shape to the border of the picture.
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Cropthe margins of the picture, select Crop > More Crop Options,then drag theblack crop handlesinward.If you drag one of the corner handles, it crops two adjacent sides at the same time.
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Select the Cropbuttonor press Escto save changes.
