Job DescriptionABOUT US:The World Council of Credit Unions ('WOCCU') is the global trade association and development organization for the worlds credit unions and financial cooperatives. WOCCU engages in advocacy, development and education to champion and grow credit unions and cooperative finance worldwide, under the belief that all people should have access to affordable, reliable, and sustainable financial services. WOCCUs financial inclusion programs reach rural and remote areas through its unparalleled global footprint - a network of over 82,000 institutions owned by over 400 million members in 100 countries. For more information please visit: https://www.woccu.org.
Primary PurposeWOCCU is seeking a bilingual Project Accountant who is fluent in Spanish and will be responsible for the accounting for specific donor-funded projects of the organization. In addition, the incumbent will coordinate and/or assist with special projects, such as cost proposals, budget modifications, field audits and donor audits.
Primary Responsibilities
- Project Accounting Duties (75%): Responsible for all aspects of accounting for donor projects including --
- Reviewing project submissions for accuracy and allowability, verifying foreign exchange and tax rate calculations and recording expenditures into corporate accounting software;
- Researching applicable laws, donor guidelines, and internal policies to determine allowability and reasonableness of project expenditures;
- Producing periodic invoices and other forms per contract/donor specifications;
- Reviewing detailed general ledger reports for accuracy, reasonableness and compliance;
- Producing project-specific reports such as donor financial reports, manager reports, and inventory schedules;
- Maintaining individual project binders and files;
- Conducting project field audits,
- Reviewing and verifying monthly allowance schedules for project employees;
- Reconciling project advance accounts, local bank accounts, cash and balance sheets;
- Liaising with project field accountants;
- Developing and/or revising budgets for donor-funded activities according to donor requirements, internal financial policies and project managers specifications;
- Preparing project forecasts (life-of-project) to assist project management and for annual budget purposes.
- General Accounting Duties (5%): Responsible for assisting with overall corporate accounting functions including --
- Preparing and processing journal entries for month-end and year-end accruals and reconciling accounts to the supporting documentation;
- Providing budget support for departments during the annual budget process;
- Providing supporting schedules for annual audit;
- Corporate Accounting Duties (20%):
- Reconciling and preparing quarterly USAID 425 donor reports;
- Assisting with preparation of annual audit schedules and financial statements;
- Assisting/coordinating schedules for special audits, such as with donors or regulatory agencies;
- Assist in maintaining department accounting procedures
Creating/completing the following for project budget proposals including, but not limited to:
- Identification of costs for environmental compliance, implementation, and monitoring
- Summary of cost share, if any
- Cost packet for subcontractors, if any
- SF-424 forms
- Certifications for each key personnel
- Budget narrative including information for salaries, fringe benefits, per diems, odc, M&E costs, seminars and conferences, equipment, cost share and leverage, if applicable,
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
Required ExperienceType or Copy/Paste Job Description here
CompetenciesTo perform the job successfully, an individual should demonstrate the following competencies:
Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Team Work - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed; recognizes accomplishments of other team members.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits the organization through outside activities; supports affirmative action and respects diversity.
Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to ensure individuals with disabilities perform the essential functions.
Education and Experience: Bachelors degree in accounting or equivalent education and work experience. A minimum of three years of experience in a nonprofit organization, OMB Circulars, Uniform Guidelines and/or donor grants is preferred.
Interpersonal Skills: The ability to communicate in a diplomatic way.
Language Skills: Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents; ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Fluency in English and Spanish oral and written skills are required.
Mathematic Skills: Advanced accounting skills including the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Skills: High ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: Intermediate- to high-level computer skills with Excel spreadsheet, word-processing and accounting software systems and advanced 10-key operation.
TRAVEL: Up to 20 days per calendar year of travel (domestic / international) may be required.Applications will be accepted on a rolling basis. However, the first review date of applicants will be on Friday, July 26, 2024. To be considered for the first review date, please submit your application by 5 p.m. EST on Friday, July 26, 2024. Our D.C. Office has a hybrid working model that requires staff to come in the office twice a week. Our Madison, WI office is fully-remote.
We're an equal opportunity employer. All applicants will be considered for employment without consideration of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.BenefitsJob BenefitsWOCCU seeks to attract and retain the best talent by offering a comprehensive benefits package. This summary of benefits is for regular full-time and eligible part-time employees (working at least 30 hours per week).
Health, Dental, and VisionMedical –WOCCU offers medical insurance through CareFirst with several options you can choose from (HMO, POS, and PPO) based on your individual and family needs. A four-tier plan (Employee Only, Employee + Spouse, Employee + Children, and Employee + Family) coverage is offered to eligible WOCCU employees and dependents.
Flexible Spending Account (FSA) – Pre-tax dollars to pay for out-of-pocket healthcare or dependent care costs. The contribution limit is determined by the IRS and updated every year.
Dental –Delta Dental provides preventative, basic, major, and orthodontia (19 years and under) dental care services.
Vision Care – VSP covers vision expenses for exams, frames, standard lenses, and contact lenses.
Prescription Drug Coverage – Covers eligible prescription drug expenses at retail or mail-order pharmacies (included with selected medical coverage).
Domestic Partner Coverage – Domestic partners are covered under WOCCU health plans.
Disability and Life InsuranceShort-term Disability (STD) –Offers income replacement of 60% up to $1,500 per week for a maximum benefit period of 9 weeks. This benefit will begin after 0 days if you become disabled due to injury and after 7 days if you become disabled due to an illness.
Long-term Disability (LTD) –Offers income replacement of 60% up to $10,000 per month.
Group Life and AD&D Insurance – WOCCU provides a replacement for loss of income in the event of an employee's untimely death in the amount of two times the employee's salary up to a maximum of $350,000.
Voluntary Life and AD&D Insurance –WOCCU employees can elect additional life and AD&D insurance plans based on their family’s needs.
Voluntary Supplemental Benefits – WOCCU employees can elect supplemental benefits protections for hospital confinement, accident, cancer, critical illness, and additional term or whole life insurance.
Paid Time OffSick Leave – Eligible employees will accrue sick leave benefits at the rate of 12 days per year (1 day for every full month of service). Part-time employees accrue sick leave at a prorated rate.
Vacation Leave – Vacation time begins at the commencement of employment and accrues in proportional increments per pay period throughout the calendar year. Vacation accrual is based on years of service. 15 days of vacation for up to 5 years of service, 20 days for 5-9 years of service, 25 days for 10-19 years of service, ad 30 days for 20+ years of service.
Paid Holidays – WOCCU offers 11 paid holidays and 1 floating holiday that can be used at the employee's discretion.
Other Benefits401K – WOCCU offers a 401K retirement plan that allows pretax contributions up to the yearly annual maximum contribution set by the IRS into your investment funds. WOCCU employees are required to contribute a minimum of 4% of their salary, and WOCCU will match at 100% up to 4% of salary.
Flexible Spending (Parking and Transit) – WOCCU employees have the ability to use pre-tax dollars to a maximum allowance to pay out-of-pocket transportation expenses.
Tuition Reimbursem*nt – Provided the coursework enhances job performance, WOCCU may reimburse employees up to 75% of the annual tuition and related fees incurred during a calendar year, up to a maximum of $5,250 in reimbursed funds per year. Part-time employees tuition reimbursem*nt on a prorated basis.
Keyword: Project Accountant (Bilingual-Spanish)
